Use this guide when your club wants to charge for memberships or event entries, or when you need to review the TrackLedger plan for the club.
Two Billing Areas
TrackLedger separates billing into two areas:
- club plan billing, which controls the TrackLedger plan
- member and entry payments, which are payments from members or entrants to the club
Review both areas before launching paid workflows.
Club Plan
In organisation billing, check:
- current plan
- included features
- member limits
- whether Pro is needed for the way the club runs events
Plan choice can affect free events, admin tools, profile media, and other club features.
Membership Pricing
In member billing, set the membership price:
- use 0 for free membership
- use a paid amount when members should complete checkout
If membership is paid, configure at least one payment provider before inviting people to join.
Stripe
For Stripe, enter the club’s connected account ID. It should start with acct_.
Do not enter a Stripe secret key in this field.
After saving, confirm that the app accepts the account and that your team knows how to support members returning from Stripe checkout.
PayPal
For PayPal, enter the club merchant ID in the format provided by PayPal.
After saving, confirm that the app accepts the merchant ID and that your team knows how to support members returning from PayPal checkout.
Event Payments
Paid event roles use the payment method selected during event setup. If a paid role uses Stripe or PayPal, the club provider settings must already be ready.
Manual payment can be used when the club wants to collect payment outside the online checkout flow.
Support Checklist
- Choose whether membership is free or paid.
- Configure Stripe or PayPal if needed.
- Confirm event payment methods before publishing paid events.
- Keep a simple support process for members who paid but do not see an updated status.
- Recheck provider settings before major membership drives or large events.